Travel & Accommodation
Getting to Maastricht
Maastricht is located in the southeast of the Netherlands, close to the borders of both Belgium and Germany. As a city, it is one of the oldest in the Netherlands with historical architecture and a thriving community.
For more information about how to get to the venue, please click the button below.
Book your Flight
Special Lufthansa Group airlines fares
The Lufthansa Group airlines bring people together - every day, all around the world. The global route network of Austrian Airlines, Lufthansa, SWISS, Brussels Airlines and Eurowings offers optimal connection and combination options, so you will benefit from quick and direct flights to the event.
You will reach the booking platform via the button below. The reduced fares are automatically displayed.
NB: Please enable pop-ups permanently in your browser while booking, otherwise the window in the booking platform will not open.
(Free) Shuttle Services
To ensure seamless accessibility from the airport terminal to your hotel doorstep, we are offering shuttle services to and from Brussels Zaventem Airport and Düsseldorf International Airport. Depending on delegate arrival times, a range of transport options including taxis, mini-vans, and coaches will be available.
🚍 Special Notice: Thanks to our generous sponsors, free shuttle services will be available at specific scheduled times.
Take advantage of this complimentary option by checking the available slots in advance!
For more details and to make a reservation, please click the button below.
🚌 Free Public Transportation for ESPN 2025 Participants
All registered participants of ESPN 2025 are entitled to free public transportation within the city of Maastricht during the event dates. Simply show your congress badge when boarding the bus — no ticket needed.
This includes all regular city bus lines operated by Arriva that serve routes between the city centre, central station, and MECC Maastricht (the event venue).
🚏 Planning Your Route
To plan your journey easily from your hotel to MECC, we recommend using the Dutch public transport planner:
https://9292.nl/en
This site (and app) is available in English and provides real-time travel information, including:
- Bus and train schedules
- Walking distances and transfer times
- Stop locations near your accommodation
Just enter your departure location (e.g. your hotel) and destination (MECC Maastricht), and the tool will give you the best travel options.
If you have questions about local transport or how to reach the venue, feel free to contact the ESPN 2025 team — we’re happy to help!
Accommodation
MECC Hotel Services is the official housing partner for ESPN 2025. They are happy to assist you in finding and booking your preferred hotel accommodation.
In close consultation with the organization, MECC Hotel Services has taken options in different hotels in Maastricht and surroundings at very competitive rates. There are no extra costs, no reservation costs.
The most comfortable way to book your room in Maastricht is by using the online reservation system. This system allows you to book as an individual and as a group and manage your bookings easily. Here you can find additional information of each hotel, as facilities, rates and pictures. To book your room, please click the button below.
If you have questions or you prefer assistance with your bookings please contact MECC Hotel Services.
E-mail: mhs@mecc.nl
Telephone: +31 433 83 83 61
Visa
All congress delegates traveling to the Netherlands must present a passport (or approved identity card for EU citizens) and many countries require a visa to enter the country. Delegates are encouraged to apply for visas early (at least two months before departure), and to ensure all requested documentation is submitted with the application for Schengen Visa (Visa C). Applications must be submitted in person at the representation of the Netherlands in the respective countries or at a Schengen partner representation, if the Netherlands does not have representation in that country. Delegates are urged to contact their nearest Netherlands' embassy or consulate as early as possible to determine where your application should be made and how long this process will take.
Where can I get information?
Ministry of Foreign Affairs, Kingdom of the Netherlands:
https://www.government.nl/topics/embassies-consulates-and-other-representations
Search for the Netherlands' Embassy or Consulate in your country and contact them. You need to apply for Travel Visa C (Tourist Visa).
Travel Visa (Visa C) = If you intend to go to the Netherlands as a tourist, to visit friends or on a business trip for a period not exceeding 90 days and your country does not participate in the Visa Waiver Program, you need a Schengen travel visa (Visa C). This visa is not a work permit.
General Information on visas in English: https://www.government.nl/topics/visa-for-the-netherlands-and-the-caribbean-parts-of-the-kingdom
If you have any questions, need help with your registration and/or require a visa invitation letter, please contact the conference secretariat via helpdesk@klinkhamergroup.com.